SHEEP Indonesia Foundation realises that the most decisive factor to save oneself from the threat of disaster risk is the "mastery of knowledge owned by oneself" and the preparedness of each before the help of family members, friends, SAR team assistance and surroundings. YSI realises that the place and location of work both in the central secretariat and in the field are not necessarily and fully prepared with adaptation and identified disaster risk anticipation. This also includes adequate knowledge and awareness of all staff and those who come to the office. For this reason, the Human Resources Division, housekeeping and supported by the facilitation of the Disaster Management Committee endeavoured to initiate an increase in understanding of risks, increase vigilance and awareness through Disaster Preparedness exercises, especially Earthquake Preparedness Simulations and Practice in the Use of Light Fire Extinguishers (Apar).
The activity is a series of efforts to refresh preparedness and identify disaster-prone locations and risks in each room. Previously YSI had also conducted area watching and preparation of regional maps and preparation of operational points of preparedness not yet up to the work guidelines for disaster preparedness in the office environment and workplace. The simulation activity was attended by about 20 staff, some residents around Sapen so that they also learned and understood the process.
The simulation began without a briefing on 16 February from the Facilitator about disaster conditions and cases. The facilitator did not explain what to do, but everyone was asked to study the maps, evacuation routes and then see how well each staff member could respond and react in the event of an earthquake or fire.
The simulation was then carried out on 17 February 2023 during working hours at 09.00. The siren began to sound, signalling that an earthquake had shaken the YSI office. The small magnitude earthquake was not felt by all staff, only a few staff felt it, but information related to the earthquake was already being conveyed through the office's electronic messaging group, while some other staff were still working as usual. At 09.05 an aftershock of magnitude 5.0 shook the office and caused considerable damage in several areas; panic ensued, some staff ran outside, taking refuge behind desks and some were injured due to being hit by rubble; five minutes after the earthquake subsided and it was confirmed that it was safe 2 staff rushed in with medical equipment to search for staff who were still left behind, there were 2 staff who suffered fractures and were unable to save themselves and the medical team rushed to rescue the injured staff to be taken to a safe location. The earthquake also damaged electrical installations causing a fire on the 2nd floor, armed with available fire extinguishers and staff alertness, the fire was extinguished.
Armed with the results of the simulation, the disaster management team and the secretariat bureau then conducted a review and evaluation of the process by presenting and identifying gaps between what happened, what should have happened and preparedness knowledge. Some of the gaps identified were staff who had difficulty accessing the evacuation process on their own, changes to the evacuation route, and the addition of standard security equipment to support office security. Masturido as the disaster emergency response staff said "all input from friends will be processed and we will certainly use it for proposals, consideration of the preparation of operational systems and preparedness procedures" he concluded." In addition, these results can also be used as suggestions and adjustments so that staff are able to adapt to areas that have risks, understand colleagues who are identified as having risks as well as potential in facing disasters. Awareness is also built within staff on disaster mitigation and preparedness efforts in the workplace and neighbourhood and follow-up to develop emergency response guidelines, EWS and evacuation procedures in the YSI secretariat office and secretariat offices in the YSI working area.